Video Conferencing (Coming Soon)

Overview

The Video Conferencing module is an upcoming addition to Custojo that will provide seamless, integrated video meeting capabilities directly within your business platform. This powerful solution will eliminate the need for separate video conferencing tools, creating a unified experience where meetings are connected to your business context, data, and workflows.

Designed for both internal team collaboration and client-facing interactions, this module will offer enterprise-grade security, reliability, and quality, while maintaining the simplicity and ease of use that modern teams expect. By bringing video meetings into the Custojo ecosystem, you'll benefit from contextual integration with your business data, streamlined scheduling, and comprehensive meeting management.

Note: This module is currently in development and will be available in an upcoming release. This documentation provides a preview of planned features, which may be subject to change before final release.

Planned Features

• One-Click Meetings: Start instant video meetings with team members or clients
• Scheduled Meetings: Plan ahead with calendar integration and reminders
• HD Video and Audio: Crystal clear communication with adaptive quality
• Screen Sharing: Share your entire screen or specific applications
• Recording and Transcription: Capture meetings for future reference with AI-powered transcripts
• Virtual Backgrounds: Maintain privacy and professionalism with custom backgrounds
• Breakout Rooms: Split larger meetings into smaller discussion groups
• Meeting Chat: Exchange messages, links, and files during meetings
• Reactions and Hand Raising: Participate non-verbally with intuitive signals
• Polls and Q&A: Gather feedback and manage questions efficiently
• Presenter Controls: Manage participants, muting, and meeting flow
• Mobile Support: Join meetings from any device
• Calendar Integration: Schedule and join meetings directly from your calendar
• Business Context: Link meetings to projects, clients, or other business objects
• Waiting Room: Control when participants can join meetings
• Meeting Notes: Collaborative note-taking during meetings
• Attendance Tracking: See who attended meetings and for how long
• Bandwidth Optimization: Adaptive streaming based on network conditions

Use Cases

When released, the Video Conferencing module will support a wide range of business scenarios:

Internal Team Collaboration

• Daily stand-up meetings and check-ins
• Team-wide meetings and announcements
• Project planning and review sessions
• Training and knowledge sharing
• Cross-departmental coordination

Client Engagement

• Sales presentations and demos
• Client onboarding sessions
• Project status updates
• Consultation services
• Support and troubleshooting

Remote Work

• Maintaining team connection across locations
• Virtual office hours
• Collaborative work sessions
• Team building activities
• Management one-on-ones

Learning and Development

• Training webinars and workshops
• New employee onboarding
• Skill development sessions
• Knowledge sharing presentations
• Recorded tutorials for on-demand learning

Integration with Other Modules

The Video Conferencing module will integrate with several existing Custojo modules:

• Calendar Module: Schedule meetings and send invitations
• CRM Module: Launch client meetings with full customer context
• Project Management Module: Connect meetings to specific projects
• Document Management Module: Share and collaborate on documents during meetings
• Team Chat Module: Transition from chat to video with one click
• Task Management Module: Create and assign tasks directly from meetings

Release Timeline

The Video Conferencing module is currently in development with the following estimated timeline:

• Beta Testing: Q3 2025
• Limited Release: Q4 2025
• General Availability: Q1 2026

Request for Feedback

We're actively developing this module and would value your input on features and priorities. If you have specific video conferencing needs or suggestions, please share them with our product team at product@custojo.com or through your account manager.

Early Access Program

Interested in being among the first to use the Video Conferencing module? Join our Early Access Program to:

• Participate in beta testing
• Provide direct feedback to our development team
• Influence feature prioritization
• Receive specialized training and support

To express interest in the Early Access Program, please contact your account manager or email earlyaccess@custojo.com.

Preparing for Implementation

While waiting for the Video Conferencing module release, you can prepare your organization by:

1. Hardware Assessment: Ensure team members have appropriate cameras, microphones, and headsets
2. Network Evaluation: Assess your internet bandwidth and stability for video conferencing
3. Meeting Protocol Development: Create guidelines for effective virtual meetings
4. Use Case Planning: Identify key scenarios where integrated video meetings would add value
5. Training Planning: Prepare for training team members on effective video communication

Technical Requirements

For optimal performance of the Video Conferencing module, we recommend:

• Internet Connection: Minimum 5 Mbps upload/download speed (10+ Mbps recommended)
• Hardware:
  • Modern webcam (720p or higher resolution)
  • Quality microphone (built-in or external)
  • Speakers or headset
• Operating System: Latest version of Windows, macOS, iOS, or Android
• Browser: Current version of Chrome, Firefox, Safari, or Edge

Security and Compliance

The Video Conferencing module is being designed with enterprise-grade security and compliance features:

• End-to-end encryption for all meetings
• Password protection and meeting access controls
• Compliance with major regulations including GDPR, HIPAA, and SOC 2
• Administrative controls for recording and sharing permissions
• Secure cloud storage for meeting recordings and transcripts
• Comprehensive audit logs for security monitoring

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This documentation describes features that are still in development. The final product may differ from what is described here. We will update this documentation as development progresses.