Human Resource Management

Manage your workforce with comprehensive employee management, attendance tracking, leave management, and more

Human Resource Management

Overview

The Human Resource Management (HRM) module in Custojo provides a comprehensive solution for managing your workforce. From employee onboarding to attendance tracking, leave management, and document handling, this powerful module streamlines all aspects of HR operations, helping you maintain an efficient and productive workplace.

Note:

The HRM module serves as a central hub for all employee-related information and processes, making it easier to manage your workforce and ensure compliance with HR policies and regulations.

Key Features

  • Employee Management: Create and maintain detailed employee profiles
  • Organizational Structure: Define branches, departments, and designations
  • Attendance Tracking: Monitor employee attendance and work hours
  • Leave Management: Process leave requests and track employee time off
  • Document Management: Store and manage employee documents securely
  • Announcements: Share important information with employees
  • Events: Schedule and manage company events and activities
  • HR Letters: Generate joining letters, experience certificates, and NOCs
  • IP Restriction: Control system access based on IP addresses
  • Custom Fields: Add custom attributes to employee profiles
  • Import/Export: Easily import or export employee data
  • Role-Based Access: Control who can view and manage HR information

Employee Management

Comprehensive Employee Profiles

Maintain detailed records for each employee with all relevant information.

Profile Information:

  • Personal details (name, contact information, address)
  • Employment details (employee ID, designation, department)
  • Banking information for payroll processing
  • Emergency contacts and dependents
  • Skills, qualifications, and experience
  • Custom fields for additional information

Attendance & Leave Management

Comprehensive Attendance Tracking

Monitor employee attendance with flexible tracking options.

Attendance Features:

  • Clock in/out functionality
  • Working hours calculation
  • Late arrival and early departure tracking
  • IP-based attendance restrictions
  • Attendance reports and analytics
  • Bulk attendance management

Organizational Structure

1

Create Branches

Set up different branches or locations for your organization.

2

Define Departments

Create departments within each branch to organize your workforce.

3

Add Designations

Define job titles and roles within each department.

4

Assign Employees

Place employees within the appropriate branch, department, and designation.

5

Manage Reporting Structure

Define reporting relationships between employees.

HR Documents & Letters

The HRM module allows you to generate and manage important HR documents:

  • Joining Letters: Create customizable joining letters for new employees
  • Experience Certificates: Generate experience certificates for departing employees
  • No Objection Certificates (NOCs): Issue NOCs for various purposes
  • Employee Documents: Manage employee-submitted documents like IDs, certificates, etc.

Integration with Other Features

The HRM module integrates seamlessly with other Custojo features:

  • Payroll Management: Use employee data for salary processing
  • Project Management: Assign employees to projects and tasks
  • Accounting Management: Connect HR expenses to accounting records
  • Time Tracking: Link attendance data with time tracking
  • Reporting: Generate comprehensive HR reports and analytics

Best Practices

  • Create a logical organizational structure with clear departments and designations
  • Establish consistent employee onboarding and offboarding processes
  • Regularly update employee information and documents
  • Define clear leave policies and approval workflows
  • Use custom fields to capture industry-specific employee information
  • Implement IP restrictions for enhanced security if needed
  • Regularly review attendance and leave reports
  • Set up appropriate role-based permissions for HR data access

Data Import/Export

The HRM module supports importing and exporting employee data via CSV files, allowing you to:

  • Import employee data from other systems
  • Update multiple employee records simultaneously
  • Back up your employee data
  • Share employee information with other departments or systems

For more information on setting up and configuring the HRM module, see the HR Management Setup guide.